Dubai
Role Objectives and Requirements: -
• Ability to maintain confidentiality.
• Self-motivated and leads by example.
• Attention to detail, taking initiative and completing tasks.
• Excellent communication and presentational skills and ability to read and speak English proficiently.
• Demonstrated capability to interface and maintain effective relationships with the management, staff, consultants and regulators in a team orientated environment.
• Capacity to assume responsibility for own professional development.
• Problem solver and critical thinker.
• Ability to follow structured planning and schedules.
• Flexible, with the ability to work in a highly demanding, stressful environment.
• Ability to maintain office and other designated areas as clean and tidy always.
• Outstanding time-management and ability to work in a diverse environment.
• Willing to offer helpful services to colleagues when needed.
• Pro-active approach towards helping other colleagues.
• Ability to cooperate successfully as a member of a team.
• Ability to communicate effectively with others, including giving and receiving feedback on quality services and being able to distinguish own role & responsibility.
• Meet specific content area requirements.
• Good education and working background with operating knowledge of Microsoft AX or relevant accounting software, Microsoft Word, Excel, the internet, Google and Outlook.
• Ability to plan and prioritize your own workload.
• Ability to work with a minimum of supervision, and to make administrative decisions.
• Willing to rotate amongst centres for work requirement.
Duties & Key Responsibilities: -
1. Operation:
• Work closely with office team.
• First point of contact for the visitors.
• Ensure children’s safety and daily check CCTVs if functioning in order.
• Maintain open communication with parents and staff.
• Participate in team meetings, communicate, and share ideas and concerns with Centre Director.
• Answer questions of staff, parents, and other visitors, redirect to Centre Director or Deputy Manager if cannot
answer the queries.
• Ensure all office filing is complete and up to date (Staff files, Municipality folder).
• Assist in the organization and cleanliness of office and storage room.
• Assist in ordering and distributing office and classroom supplies and track staff printing codes.
• Assist in food program and hygiene supplies orders.
• Assist maintaining children’s files to have them complete and up to date.
• Engage in continuing education and professional development activities such as training, workshops, and
classes to meet required qualifications.
2. HR:
• Gather and prepare staff related documents (new joiners or renewals Visa/LC), liaise with HR and PRO, track
and keep record.
• Extract fingerprint attendance data from biometric machine and prepare the monthly report for payroll.
• Prepare all employees related certificates and payslips (i.e. salary certificates, air tickets, leave encashments,
salary advance, etc.).
• Maintain the staff files up to date.
• Keep up to date with Employee Handbook and seek continuous training with HR.
We're the leading nursery in the UAE with a growing number of centers in Dubai, Abu Dhabi, and Al Ain. We're part of Babilou Family, a leading global nursery network with over 10,000 experts from around the world.
